Attention!

Taney County Health DepartmentUncategorized

REQUEST TO SUBMIT STATEMENTS FOR PROPOSALS FOR A CLASSIFICATION AND TOTAL COMPENSATION STUDY

The Taney County Health Department will accept requests for proposals from persons or firms interested in providing the following:

CLASSIFICATION AND TOTAL COMPENSATION STUDY

STATEMENTS MUST BE SUBMITTED NO LATER THAN
Thursday, September 1, 2022
4:30 p.m.

Please mark your envelope: CLASSIFICATION AND TOTAL COMPENSATION STUDY:

Please drop off at our Branson location (320 Rinehart Rd, Branson MO) or mail to:
Taney County Health Department PO Box 369
Forsyth, MO 65653

Taney County Health Department is requesting proposals for a Classification and Total Compensation Study to assist with maintaining a competitive and equitable classification and total compensation system for all positions when considered in relation to each other (internally) and when compared to the external labor market.
Key Dates
August 1, 2022‐RFP is available
September 1, 2022 4:30 pm‐Deadline for proposals
September 22, 2022‐Proposals reviewed with Board of Directors October 27, 2022‐Selection completed

Taney County Health Department reserves the right to extend the submission deadline or any other deadline or date indicated in the RFP in the event that an extension would be in the best interest of the Taney County Health Department. No appointments, presentations, or contacts between solicitors and The Health Department will be scheduled to discuss services until after the date of July 28, 2022.
History of the Taney County Health Department
The Health Department was created by the vote of the people in September 1, 1960, and has served the residents of Taney County since its doors opened on February 1, 1961. It is primarily funded through a county mill tax and is governed by a five‐member Board of Trustees elected at‐large for a four‐year term.
The purpose of the Health Department is to protect the health of the public by preventing the occurrence and spread of disease and to promote healthy practices and lifestyles. The Health Department works closely with local agencies and health professionals to assure that basic health services are available to all persons in the county.
The Taney County Health Department employs approximately 46 employees, of which 31 are full‐time 40 hours per week, 9 are part‐time, and 6 are PRN staff. Staff hold the following positions: Director, Chief Operating Officer/Finance Division Manager, Accountant, Human Resources Coordinator, Information Technology Specialist , Administrative Clerk , Public Health Nursing Division Manager, Public Health Nurse Coordinator, Nurse, Nurse PRN, Environmental/Community Outreach Manager, Community Outreach Coordinator, Community Outreach Specialist, Community Development Specialist, Community Health Educator, English Spanish Bilingual Liaison, Environmental Public Health Coordinator, Environmental Public Health Specialist , Pool Inspector , Data/Epi Specialist, WIC and Nutrition Services Division Manager, Nutritionist , and WIC Peer Counselor.
The Taney County Health Department had a similar study performed in 2011. Merits based salary adjustments are considered on an annual anniversary date and must be approved by the Director. Each classification is assigned a salary level from level 1 to level 12. Within each level,

there are 20 steps with a minimum and a maximum hourly rate for non‐exempt staff and salary for exempt staff. There are no predefined salary steps in the salary range.
The Taney County Health Department provides a full range of employee benefit programs including health, short‐term disability, life and accident insurance, retirement plan, paid leave including sick, vacation and holidays. Optional insurance programs and flexible benefit accounts are available through a third‐party broker and can be payroll deducted.

Project Overview
The purpose of the Classification and Total Compensation Study is to evaluate the Taney County Health Department existing job classification, compensation, and benefits programs and provide viable options and strategies that would enhance the Health Departments ability to attract and retain a highly qualified and motivated workforce over the next five to ten years. The Taney County Health Department invites qualified management consultants to submit proposals to:
1. perform a review of the existing classification plan,
2. perform a salary study including public and private employers who are providing equitable services,
3. examine and compare benefits in relation to other local governments and relevant private sector organizations, and
4. prepare recommendations for compensation policies to maintain competitiveness, reward employees, and ensure equity.

Scope of Work
The Taney County Health Department has established the following objectives for this project. Any changes to the specifications or Scope of Work will be made in the form of an Addendum to this Request for Proposal and will be supplied to all prospective contractors and posted our website. Taney County Health Department County may negotiate and refine the final Scope of Work with the selected contractor. Taney County Health Department County reserves the right to negotiate additional services with the selected contractor at any time after the initial contract award.
• Conduct a comprehensive salary study to determine if the Taney County Health Department salaries are competitive within the appropriate job market. The current market survey data or survey to be conducted will include the collection and summary of salary and benefits data from an agreed upon set of participants, both public and private, or other survey sources.
• Conduct a thorough benefits survey, including a review of leave and holidays, in comparison to similar public and private sector organizations. (this is a secondary need).
• Review the salary structure and pay plan to ensure the Taney County Health Department can support recruitment and retention of employees more effectively.
• Review accuracy of position titles and descriptions regarding unique characteristics of the position, essential job functions, minimum qualifications, working conditions, licensing requirements, on‐call requirements, and supervisory requirements (this is a secondary need).

• Provide analysis of existing internal hierarchy and internal career ladders where appropriate and clearly outline job progression opportunities and provide recognizable compensation growth.
• Attend meetings, if requested, throughout the process with employees, the Director and/or designated staff, and the Board of Directors to explain the methodology, survey results, and recommendations.
• Make recommendations to health department staff about any changes to the pay plan, strategies, policies, best practices, and other compensation related items in order to maintain a competitive place in the labor market.
• Develop and present final recommendations and implementation plan including impact of implementing recommended adjustments to current salaries both immediately and in the future.
• Recommend a classification/compensation and position evaluation system that adheres to the following basic elements and characteristics:
• Must meet all legal requirements, be completely non‐discriminatory, and provide for compliance with all pertinent federal, state, and local requirements.
• Must be easy for management to administer, maintain, and legally defend.
• Must easily accommodate organizational change and growth or conversion.
• Must be based upon sound compensation principles in which both internal and external equity are considered within the pay structure as well as the concepts of equal pay for equal work, equal pay for similar work, and equal pay for comparable work.
• Must provide for new positions to be incorporated into the compensation plan as well as appropriate adjustments to maintain the compensation plan’s effectiveness.
• Upon completion of the study, the contractor will:
• Prepare a written final report of recommendations, including a discussion of methods, techniques, and data used to develop the classification and compensation plan.
• Provide all benefits survey results.
• Prepare a report of the total compensation system, including pay, benefits, holiday recommendation, leave, etc., that compares the Taney County Health Department and its relation to the market.
• Prepare an analysis of the financial impact for various implementation dates of the new classification and compensation plan and define funding issues.
• Provide a procedure manual and training for Human Resources staff, enabling them to maintain the recommended classification and compensation plan.
• Provide implementation support and training as needed.

Rules Governing Proposals
1. Confidentiality: The content of all proposals will be kept confidential throughout the selection process and afterward. Copies of any proposal will not be shared with other respondents.
2. Disposition of Proposals: All materials submitted in response to the RFP shall become the property of the Taney County Health Department.

3. Modification of Proposal: Modifications to proposals will not be accepted by the Taney County Health Department after submission.
4. Late Submissions: Proposals not received prior to the date and time specified will not be considered and will be returned to the proposer unopened.
5. Proposal Evaluation: A committee of individuals of the Taney County Health Department will perform the evaluation of all proposals. Following this evaluation process, the committee will elect to have certain respondents to complete an oral interview before the committee and the Board of Directors. The purpose of the interview is to allow those further selected firms expansion and discussion of their written responses.
6. Final Broker Selection‐The final selection of the successful respondent(s) is scheduled to be completed by October 27, 2022

Proposal Deadline and Submission Requirements
Please respond as outlined in this request for proposal and observe the following guidelines:
1. Written proposals (8 hard copies requested however email is accepted) must be received at our offices no later than 4:30 pm on Thursday, September, 1, 2022. – OR – Electronic proposal must be emailed to [email protected] no later than 4:30 pm on Thursday, September 1, 2022. Proposals must include cover letter, resume, and responses to the questions outlined in this RFP.
2. A cover letter/letter of intent on contractor’s letterhead, signed by an authorized representative of contractor, expressly agreeing to the Taney County Health Department terms and conditions contained in this Request for Proposal and its attachments.
3. The contractor’s name or company name, address and telephone number.
4. The name, address and telephone number of company representatives with the authority to answer questions or provide clarification regarding the proposal’s contents.
5. A list of key personnel to be assigned to perform the services and each person’s qualifications. Personnel should possess relevant and diverse knowledge and expertise in their respective fields.
6. The names of any and all subcontractors expected to perform services in connection with the project and their qualifications. Include the estimated percentage of work that each subcontractor is expected to perform. The Taney County Health Department reserves the right to accept or reject any proposed subcontractor.
7. A breakdown of the firm’s rates, fees, and charges for services, by phase and for the total project and a proposed payment schedule. All costs proposed are to be inclusive of labor, materials, equipment, incidentals, etc. necessary to provide

the scope of services outlined in this RFP. Rates proposed are also to include all expenses, including general overhead, equipment, field overhead, profit, travel per diem, all necessary food, water, restroom and lodging facilities needed to provide these services.
8. A full description of services and processes that will be implemented and ongoing to complete the project in the most efficient, timely and comprehensive manner. The description should include a detailed implementation plan and project schedule outlining the primary tasks, estimated hours, responsibility, major deliverables, and timing, including an estimated start date.
9. Any assistance requirements from the Taney County Health Department.
10. A detailed company description and history, including the areas of expertise related to the project.
11. A reference list of at least three (3) current projects or projects completed within the past twenty‐four (24) months for projects of similar size and scope, including the name and telephone number of a contract person for each reference listed.
12. Certificate of Insurance as evidence that contractor meets the Taney County Health Departments Minimum Insurance Requirements attached hereto.

Brochures, photos, annual reports or any other appropriate printed material may be included in your proposal. The proposal package should be kept as brief as possible, however, with the subject areas clearly defined.
Contractors shall provide documentation sufficient to clearly demonstrate that their firm meets or exceeds the requirements set forth in this Request for Proposal. Failure to provide such documentation may result in the proposal being deemed non‐responsive.
In addition to the foregoing, The Taney County Health Department reserves the right to request financial information for any contractor in order to support the viability of the contractor.
Those interested should submit eight (8) hard copies and one (1) digital copy on a USB drive of the proposal. Proposals may be mailed or hand delivered to the following:

Mail: Taney County Health Department ATTN: Tiffany Stevens
P.O. Box 368
Forsyth MO, 65653

Physical: Taney County Health Department ATTN: Tiffany Stevens

320 Rinehart Rd
Branson MO 65616

All proposals must be received no later than 4:30 pm on Thursday, September 1, 2022. Proposals must include cover letter, resume, and responses to the questions outlined in this RFP.

Expenses
The Taney County Health Department will not be responsible for any costs or expenses incurred by the contractor in submitting a proposal or for any other activities associated with this procurement. Further, the Taney County Health Departments reserves the right to cancel the work described herein prior to issuance and acceptance of any contractual agreement even if the Board of Directors has formally accepted the recommendation.

Right to Submitted Proposals and Supporting Documents
All written correspondence, proposals and supporting documents received by The Taney County Health Department in connection with this Request for Proposal will become the property of The Taney County Health Department. The Taney County Health Department reserves the right to use any ideas in a proposal or supporting documents regardless of whether the proposal is selected.

Questions/Addenda
Questions or requests for further information regarding this Request for Proposal shall be submitted in writing to the attention of Tiffany Stevens via email a [email protected] no later than 12:00 pm noon, on August 29, 2022. A copy of all questions, further clarifications and answers will be made in the form of an Addendum to this Request for Proposal and will be provided to all contractors and posted on the Taney County Health Department website.
Contractors are expressly prohibited from contacting any Taney County Health Department official or employee regarding this Request for Proposal, except in the manner noted in this section. A violation of this provision is grounds for the immediate disqualification of the contractor.

Forms of Agreement

In addition to the terms and conditions contained in this Request for Proposal, by submitting a proposal, contractor, if selected, agrees to enter into and be bound by the provisions of a Services Agreement in substantially the form attached hereto and incorporated herein by reference. To the extent that any of the terms of this Request for Proposal and the terms of the Services Agreement conflict, the terms of the Services Agreement shall prevail. No work shall commence until an agreement has been fully executed by the parties. Unless otherwise approved by The Taney County Health Department, the contractor must begin performing services within thirty (30) days after an agreement is signed.

Insurance
Contractor, and any of its approved subcontractors, must procure and maintain in full force and effect during the term of any agreement with The Taney County Health Department, or the renewal of any agreement with The Taney County Health Department, the insurance coverage set forth in the Minimum Insurance Requirements attached hereto and incorporated herein by reference.
In the event contractor, or any of its approved subcontractors, fails to maintain insurance as outlined herein, The Taney County Health Department may, at its option, obtain the required insurance at the expense of the contractor.
Proposal Conditions
Submission of a proposal indicates explicit acceptance by the contractor of the terms and conditions contained in this Request for Proposal and any attachments hereto. The Taney County Health Department reserves the right to reject, without prejudice or explanation, any or all proposals. The Taney County Health Department reserves the right to waive informalities or to amend the specifications of this Request for Proposal and request new proposals at any time prior to the award of a contract. All decisions of The Taney County Health Department shall be final and binding.
The contractor shall supply the following:
• A single point of contact through proposal acceptance. The Taney County Health Department will communicate solely through this contact regarding all issues relating to the proposal through acceptance.
• A single Project Manager, after acceptance, dedicated and available for the entire duration of the project. The Project Manager may only be replaced upon approval by, or at the request of The Taney County Health Department. At a minimum, the contractor’s Project Manager shall be responsible for oversight and management of the Scope of Work as outlined above.

Consideration of Withdrawal and/or Rejection of Proposal
Withdrawal
• After submission, no proposal may be withdrawn by the contractor for a period of ninety (90) days following the opening date. Until that time, the proposal will remain firm and irrevocable and any required bond will be forfeited.
Rejection
• A proposal may be rejected if the contractor fails to:
• Submit the proposal in the format specified.
• Supply the minimum information requested.
• Submit all addenda, addenda responses and templates.
• Submit the proposal by the date and time required.
• Submit a cost proposal with unbundled, detailed and itemized pricing.
• Provide truthful and accurate information in the proposal.

Award
The Taney County Health Department reserves the right to award a contract, based on initial proposals received from contractors, without discussion and without conducting further negotiations. The Taney County Health Department may also, in its sole discretion, initiate further discussions with contractors that it deems to fall within a competitive range. Award shall be based on the best overall proposal taking into consideration the following factors:
• Demonstration of the contractor’s ability to successfully complete all requirements as specified in the Scope of Work.
• The cost of services.
• Experience in similar consulting services and performance history (references).
• Qualification of project staff, including internal staff and/or staff that may be involved in duties being outsourced.
• Demonstration of the firm’s ability to utilize existing information in order to reduce initial and future costs of services.
The Taney County Health Department shall not be deemed to have finally selected a contractor until a contract has been successfully negotiated and signed by both parties.

Non‐Disclosure of Information

Contractor and its agents shall treat all data and information associated with this Request for Proposal, including, without limitation, the Request for Proposal, all reports, recommendations, specifications, and other data as confidential. Contractor and its agents shall not disclose or communicate any information to a third party or use such information in advertising, propaganda and/or in another job or jobs, unless prior written consent is obtained from The Taney County Health Department.

Certification
Contractor hereby certifies that it has carefully examined this Request for Proposal and all attachments hereto, that it understands and accepts all terms and conditions and the Scope of Work, and that it has knowledge and expertise to complete the project. By submitting a proposal, contractor certifies that its proposal is in all respects fair and without collusion or fraud.